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Protecting Your Business’ Sensitive Data With Document Management

data protection

When businesses consider the potential threats to their sensitive data and information, they often only think of hackers and cyber-attacks. The issue of acting only on these threats is that other dangers put your data at risk!

Employees in your business are prone to make critical errors that put information on the line when they mishandle documents and data. This can occur when documents are stored on unsecured cloud networks or mobile devices like cell phones or tablets.

How Managed Print Saves You More Than Money

productivity

One of the biggest reasons businesses decide to use Managed Print Services is because of the immediate cut in printing costs. Surveys have found businesses to save between 30-40% of their printing expenses when they enlist a Managed Print Service (MPS), provider.

While cutting costs is excellent, MPS has many other benefits for businesses. Here are three ways that Managed Print Services can benefit your business:

Managed Print Services Benefit More Than Your Budget

saving money

One of the top reasons to work with a Managed Print Service provider is the immediate saving opportunities they will identify for your business. Enlisting Managed Print Services (MPS) will make a quick and long-term difference in your business’ print-related spending.

While cost savings might seem to be the primary benefit of MPS, there are many other ways it will benefit your business:

HIPAA Compliance and Your Copier

compliance

If your office is required to operate within HIPAA-compliance laws, you know how important it is to integrate compliance efforts in every office system. Many dealers will market a multifunction copier as HIPAA-compliant, yet that’s just not true. An out-of-the-box HIPAA-compliant copier does not exist.

What makes a copier HIPAA-compliant is when an officer takes steps to ensure integrity, confidentiality, and availability of personal health information with their device.

Document Management: A True Time-Saver

clock

Organizational efficiency is a top priority for most business owners when they take their business digital. Document management software can assist businesses, and their staffs save money and time with the improved efficiency and productivity. Let’s talk about how document management does this.

Considering Managed IT Service Providers

people working at desk

For the small business owner, knowing where to turn for tech support can be confusing. With many different companies to choose from, here are a few things to consider to help narrow your choices:

1. Cost

One essential task of growing a small business is keeping spending low. When considering managed IT services, be sure to do research and consider your options on how much you are willing to invest in tech support for your small business. Some things to consider are:

Examining Print Spending and the Solutions Available

costs arrow going down

Money spent on your companies printing might not seem like a significant expense. Many think the costs associated with print are only paper and toner cartridges, but that’s not true.

Gartner research once did a study which revealed that companies could reduce print-related costs by up to 30% by addressing inefficiencies. Many businesses are not even aware of the money they annually spend on print, not taking into account supplies, maintenance, and operation costs.

Modern Multifunction Printer Value-Adds

multifunction copier touch screen in use

Many business owners are transitioning from multiple office devices to multifunction printers. A multifunction printer (MFP) is an all-in-one device that consolidates office equipment from various devices to one machine. MFPs allow businesses to ditch their printer, scanner, copier, and fax machine, and invest in a product that can do it all.

Solving Document Collaboration Issues in Your Office

people working together at desk

Collaboration between employees is a trait found in the most successful and productive businesses. Encouraging your employees to work together and share ideas is a great way to see your employees grow and your product be the best it can be. But implementing collaboration in your workspace for the first time can be difficult. Document collaboration is a fantastic way for your company to share ideas and information whenever, wherever. To implement this in your business, you should start by creating a document management strategy.

Cyber Disasters – Is Your Business Prepared?

cyber attack

With technology continually changing and upgrading, disaster recovery is always needing to evolve to keep up with the new tech. Your business might not be a target or a media-coverage sized data breach, but your company is still at risk to scammer and hackers seeking your business’ information. Companies experience far more network security issues than you might expect, and more than half of data breaches that occur in small businesses lead to the companies’ closure.

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