Protecting Your Business’ Sensitive Data With Document Management

When businesses consider the potential threats to their sensitive data and information, they often only think of hackers and cyber-attacks. The issue of acting only on these threats is that other dangers put your data at risk!

Employees in your business are prone to make critical errors that put information on the line when they mishandle documents and data. This can occur when documents are stored on unsecured cloud networks or mobile devices like cell phones or tablets.

To protect your business from these errors, you should enlist an enterprise content management (ECM) system. This is a useful document management tool that will ensure your business’ data is safe and secure.

ECM systems encrypt documents both at rest and on the move. Here’s how ECM systems protect your business:

Keep Away Unauthorized Users

Your ECM system should use a thorough rights system to ensure that only intended users have access to documents and data. An effective system will allow you to place layers of different filters on documents with each layer representing a different level of credibility required to gain access to a file. This will protect documents with higher sensitivity from falling into the hands of employees who are not authorized or concerned with the information.

HTTPS and SSL protocols will ensure that documents shared through an Internet browser are secured and not at risk of mishandling.

Protect Yourself from Data Loss

Backing up data is a critical security measure that your business should take with your ECM system. In the case that a natural disaster strikes, equipment breaks, or files are accidentally deleted, backing up files with an ECM system will ensure documents and data are protected from loss.

ECM systems are equipped to handle data storage in secure and productive ways. This ensures that data and information are stored adequately without adding time-consuming processes that slow down workflow.

To learn more about document management and ECM systems, contact Lakeland Office Systems today!