Staying Compliant with Document Management

If your business is currently operating in an industry that has rules set forth by a regulatory agency, then it is in your best interest to play by the rules and make sure you’re in compliance. Specifically, if your business is operating in the health care or legal industry, it is very important that you are keeping great track of your information and making sure it remains confidential. This isn’t always the easiest thing to do, especially if you are still operating with a physical filing system.
Enter a document management system from your local managed services provider. A document management system will ensure the safety of your documents from disasters as well as make sure they are safe from identity thieves. Remaining in compliance, especially with HIPAA, is a very important thing to maintain when working in an industry where people are your regular customers.
Some key benefits of document management systems include:

• Compliance Benefits When You Need Them - One of the great things about a document management system, and the company that provides it, is the fact that it handles most compliance issues by ensuring your business is within the rules of a specific regulatory agency.
• Back Up Your Important Files - Whether you’re worried about a natural disaster or a disaster that will hit your business, backing up your files on with a document management system is just smart business practice.
• Retrieve Your Data with Ease - Aside from remaining compliant with regulatory agencies, another great thing about a document management system is that it is very easy to pull up the data you need. Unlike traditional filing methods, you’re able to search for multiple aspects of a document to find it.
• Lock Files and Keep Them Secure - Part of staying in compliance is making sure only certain individuals have access to certain files. A document management system makes it easy to lock certain files from certain departments or individuals and only grants access to those who need it.

If you’re operating in the health care or legal industry, make sure you’re staying compliant and on top of the game.
Contact us to learn more!