Should You Buy or Lease a Copier?

Having a copier in the office is a much-needed way to allow employees access to this must-have office machine. However, many managers wonder about whether it's better for their company to buy one or more copiers or whether leasing them is a better option. Here are a few ways to make this important decision.

Buying the Office Copier

If you're considering buying an office copier, it may be the best decision for your company. If you buy the machine, there is just that one cost for the machine no matter how long you keep it, other than any repair costs. And if you keep the copier for a number of years, it will be less expensive for you to buy the copier outright than to pay a monthly lease for it for that many years. You can also expect to get some tech support from the seller after you have purchased it. For some offices, having the purchase already made and no ongoing leasing cost is the preferable way to handle their finances. However, this choice does mean that your company will have to keep its existing copier no matter which new models come out next.

Leasing the Copier

If coming up with the complete amount to buy the copier would be difficult for your company, easing may be a much better option. The lease will include regular monthly payments, and many small businesses find this payment far easier to include in the office's budget. And because the company doesn't own the copier, they aren't tied to any one model. They can exchange it for a newer one that has the latest features and capabilities when they are released. Your company can also try out different models and find the one that best fits in with their office's needs. It's a great way to keep up with the latest in office technology.

Time and Your Copier

In many cases, the decision about whether to buy or lease the office copier comes down to how long you expect it to be in use. If you won't need extra features later or simply want a simple model that you can keep for many years, buying would likely be the best course of action. If you don't see the office keeping a copier long term, or you want to upgrade as office technology advances, leasing the machine will likely be the best, most cost-effective way to go.

When you're ready to talk about a copier either for sale or lease, contact us today to find out how we can help you with the decision.