Securing Your Print Environment

Every office is filling up with technology these days, which is a good thing: technology helps us innovate and stay productive. But with new office tools come new threats to your security, and every business needs to confront the reality of modern data security. Data is a vital asset to your company's continuity and success, and you can't afford to leave it insecure.

That's why you should take a close look at your print environment. How is your print environment handling the sensitive and confidential information that runs through it every single day? Is information staying secure, or is it at risk because of your print processes and tools?

Here's How to Secure Your Print Environment

Most of the time when you think of business security, you think of your IT network and cyber security. Although this is a part of your company's data integrity, too many people leave out a vital part of the equation: the print environment. Frankly, your print environment handles a lot of the data that comes in and goes out of your business every day. Here's how to keep it secure.

1. Secure your network: Your printers, copiers, fax machines, and scanners should all be behind your network firewall and correctly updated to be sure that they're not susceptible to malware or viruses. Make sure they're getting regular maintenance and scans from your IT department or your managed services provider.
2. Use secure release printing: Perhaps the most common way that a print environment is insecure is through printing processes that leave confidential information in the tray. Use secure release printing so that employees have to be present at a machine before they can print a sensitive document.
3. Upgrade when needed: Newer devices are ready to tackle the security threats of an ever-changing technological landscape. Don't wait to upgrade outdated devices and risk your business security.

For more information about how we can help you keep your business data safe with managed print services, contact us today.