Document Management Features to Look For

Maybe you've been considering the switch to document management for some time, or maybe you're new to the discussion of a digital storage system. Whatever the case, you're probably wondering what a document management system can do for your business, and whether it's a good fit for your company. Here are the essential elements of document management and how they can benefit your business.

The Essentials of Document Management

In its simplest form, document management is a way to manage, store, control, and secure your digital files. But document management can do much more than serving as the digital paper-pusher for your company, and you should take advantage of every feature of this powerful office solution.

Features of Document Management

• Better access to your files: When a client calls and wants information, you should be able to pull up the relevant document with a few strokes of your keyboard and a click of your mouse. This kind of quick access to your information is vital in today's fast-paced business world. Your data is your most valuable asset, and it shouldn't be hidden in a disorganized shared drive.
• Enhanced control: You should be able to monitor who has access to your files easily. Document management makes it simple to see a full audit trail of your files and set permissions for individuals and groups.
• Fast sharing: Collaborating over email is insecure and inefficient. Document management makes collaboration a breeze, which helps your business take full advantage of your employees' talents and initiative when they work together as a team.
• Backups and recovery: A document management system can keep regular backups of your documents, ensuring that if the worst happens, your company is protected. Losing data can easily result in a business closing its doors, and document management can help you make sure that doesn't happen to you.

For more information about document management, contact us today.