Company budgets span several departments, but one that sticks out is print. It is a frequently used function that an office cannot go without. If you need more time to focus on other things than controlling your print budget, it’s time to look at print management. Start with these three reasons to embrace print management.
If no one is managing your printing costs, it is highly likely that a lot of your budget goes to waste. To decrease costs, print management will assess your current environment and make suggestions about where to make changes. Usually, this involves rerouting print jobs to suitable devices and limiting the types of printing. Monitoring your consumables is also a service if you need help with issues of overstocked paper and ink.
Reducing printing costs minimizes paper usage and vice versa. Print management proves to do both these things. Features like duplex printing and ‘draft’ settings will use less ink and paper. You can also switch some processes to digital such as signing contracts and sharing training manuals. This is a great angle to get your employees engaged. People aren’t always receptive to change, but if it is tied to something they care about, say sustainability, they are more likely to embrace it.
Managing printing costs is often left to IT personnel or whoever could get to it. This usually means that your printing environment has suffered or the IT team is spending too much time with it. Print management handles all the logistics of paper jams, low toner, and outdated software. With print management, you can have your IT team focus on business-critical tasks.
Print management will give you the opportunity to see print cost decrease without having to dirty your hands with the logistics. Have more questions? Call us today!
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Miami, Oklahoma 74354
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