Why Print Management is a Holistic Approach

When you hear print management, printers might be the only thing that comes to mind. While the service does focus on your printing fleet and habits, it is a holistic approach to reducing your printing costs.

Start with an Analysis

It wouldn’t be far reached to think that a print management provider could take cost-reducing strategies from previous clients and implement them in your office. The fact is, that not every print environment is the same and providers know this. Because of company individuality, print management begins with an analysis of your current printing practices. They will collect data on who is printing, what they’re printing, and which printers are working efficiently.

Creating New Policies

Once a print management provider is aware of how your office produces documents, they can create new guidelines that help meet your goals. This can include condensing your printing fleet and redirecting color documents to the proper device. When it comes to your employees, there will probably be new habits to learn. You can require duplex printing to reduce paper use and create policies about what is appropriate to print regularly. This is an excellent way to cut down on frivolous printing.

Supply Ordering

Finally, print management can help you get your supply ordering organized. If you often find yourself with too much toner and not enough paper, you’re not alone. Many offices have several people ordering supplies leading to a mix-up of when consumables are needed. Print management will use the analysis data to examine how often you need ink and paper and put you on a regular schedule.

Print management takes in much more than just printers when helping you reduce costs. It looks at your devices and people. Together these factors can minimize waste and save you money. To learn more about implementing print management in your office, call us today!