3 Questions Answered About Choosing a Multifunction Printer

Buying a new multifunction printer takes some preparation. You want to replace the features you like about your old technology, but it’s also a time to explore what new software is available. Here are the answers to three questions you might have about choosing a multifunction printer.

1. What are your requirements for a printer?

First of all, what amount of space do you have to dedicate to a multifunction printer? This office technology can come in all different sizes so if you’re looking for a smaller machine you’ll be able to narrow down your choices right off the bat. Next, think about how often your print in color. An inkjet printer may be more expensive but makes better color prints. Lastly, consider how many employees will use the printer and how fast it needs to produce.

2. How much do you want to spend in the long run?

When purchasing office technology such as a multifunction printer, there is the cost you pay up front, and then there is the total cost of ownership. This second price includes paper, ink, and maintenance costs. Remember not to take the initial price at face value and make your final decision based on an analysis of the total cost of ownership.

3. Will new software integrate into your office?

Integrating new office technology in your office can cause a headache if it’s not compatible. If your team is used to printing wirelessly, make sure you can set up your multifunction printer on the wifi network. Another feature your office may depend on is a scanner. Not all multifunction machines come with this option, so it’s best to double check.

Once you begin looking at devices you should know what requirements you have and a budget that includes long-term planning. You should also feel confident that the machine will be productive and beneficial to your office almost immediately.

To learn more about multifunction printers and other technology, call us today!