Why You Need People to Make Print Policy Work

print policy

A print policy is an office protocol about what can be printed and by who. The end aim of implementing such a plan is to reduce printing to save money and lessen environmental impact. You can meet these goals by using office technology to transition to a more digital system combined with cost-saving output settings.

Changing Your Infrastructure

When companies decide to implement a new policy about printing in the office, there can be some pushback. People are comfortable in their ways, and they don’t want to make a change. Business has been paper oriented for an extended period, and the digital changeover can be bumpy. If you slowly introduce your team to an infrastructure that involves a decrease in printing you will enjoy an understanding transition. Once people are aware of the benefits of your new policy and the ways they can take advantage of office technology, they will be happy to comply.

How to Implement a New Print Policy

The best strategy for changing your print policy is first to assess what is being printed by who. You may find that it’s easier to handle a small team that handles large print jobs individually. Questions to ask include, are you using duplex printing? What are the default printer settings? By getting a sense of your current print infrastructure, you will understand what next steps to take.

Next, introduce digital protocols for tasks that were previously done with paper. These are tasks like sharing files over cloud software and using PDFs in an email instead of printing training manuals. Find tasks within your business that you can do digitally.

The Benefits of Print Policy

To encourage continued success with your new print policy, send out feedback and print statistics so employees can see how their efforts are paying off. Even a small cutback in printing helps decrease costs and impact on the environment.

People are the key to making print policy work. To find out what office technology they need to be successful, call us today!

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