What is Secure Document Printing?

Documents left on paper trays are at high risk of being overseen by unauthorized users or are lost very easily. Print management is a service that reshapes your print policies to make your office printing more secure. Read on to learn why your printed documents may be at risk and how to fix it.

Risks of Shared Printer and Copiers

Without print policies in place, there can be a risk associated with shared printers and copiers. The most common problem with these devices is wasted supplies. When people use a public printer instead of a personal one they are adjusting their habits which include remembering to pick up documents after they’ve printed. Out of sight, out of mind happens with these files and they end up piled next to the printer. There’s also the risk of incorrect settings causing people to reprint multiple times.

Leaving files lying around also minimizes document security. Whether intentional or accidental, people can see information that is confidential. If you’re dealing with these shared printer and copier risks, it’s time to learn about secure document printing.

Why Secure Document Printing is Necessary

Secure document printing means that a to release a print job, an authorized user must enter a passcode. Every employee can have an individual code ensuring that everyone’s documents are secure. Other benefits of secure document printing are the reduction of multiple prints as you can correct the mistake before you release the print job. A print management service can also help you use software that tracks who is printing what and when. This can help cut down on unnecessary printing and spending.

It is simple to secure your printed documents and is not a task that should be put off. To learn more about print management and cost-saving strategies, call us today!