Critical Elements of a Print Assessment

Repetitive day to day processes are not often considered when reviewing your office organization. Printing is a major component of modern business and a large part of the budget. Print management is a service that helps to cut the cost of printing by implementing print policies and restructuring your print environment. The first step in print management is a print assessment. Read on to learn more about print assessment, and its critical elements.

Understanding Your Current Infrastructure

If you’ve never tracked your print volumes, you may be surprised at the amount of consumables you’re using. A print assessment is going, beginning with an analysis of your network output devices. This will include supply levels, print counts, and meter readings.

An assessment will also take note of your equipment such as computers. It’s helpful to know what machines are running at full potential and where some are flagging. It’s best to clean up unproductive equipment that adds to your budget.

Identify Needs for Multiple Offices

When your business operates from multiple offices, the way they handle purchasing decisions can vary widely. A print assessment can gather all the information from each branch and put into place a cohesive ordering strategy.

If your company has grown or down sized recently, this also calls for a print assessment. You either need to zero in on unnecessary equipment, or you need to know what growth means for printing needs.

Keep Up with Business Changes

Technology influences the way we do business and can reflect in your printing environment. A quarterly assessment will give you data to review if new processes are helping or hurting your budget. With this information, you can also consider if your print infrastructure is serving your employees productively.

For more information on print management and how it can benefit you, call us today!