Why Your Print Environment Needs to Be Secured

When it comes to data security, don't let your business shouldn’t forget about your printer. A security breach is still possible through your printer. Learn how not to leave your printing fleet vulnerable.

Why Printer Security Matters

Your printer functions similar to a computer because it is one. Your machine houses a hard drive that contains all that data that the printer processes. If your printer is set to public anyone can access the device and print documents. The problem with this is that the inverse function is true as well. Anyone can see the information that your machine is processing. The transparency that comes without securing your printer is why you need to make sure it is secured.

If you’re not sure where to begin when it comes to printer security, start with managed IT services to protect your network. The service will oversee your operations and take a proactive approach to security.

3 Steps to Securing Your Printer

1. Secure the physical machine.

Depending on the age of your model there will be security features built in. Working with a managed IT service is beneficial for this part because they will be familiar with your device and therefore aware of how secure it is.

2. Secure your data.

Whether your data is moving through the printer or being stored on the hard drive, it should be protected. Encryption is when the information is jumbled so that if intercepted the receiver can’t read what the data contains. A final step before decomposing a printer is to have the hard drive physically removed and destroyed. It is the only way to guarantee your information is safe.

3. Secure documents.

Lastly, make sure your documents are left on the paper tray for all to see. Set a security pin that only lets authorized users to release print jobs.

In three easy steps, you can protect your printing fleet. If you want to learn more about how managed IT services can help you secure your data, call us today!