Why You Should Implement a Managed Print Program

Of the many systems that are working in your office, one of the most important should be a managed print program. Offices that don't have managed print have a number of expenses that can add up to significant expenditures over time. To keep your printing costs low, a managed print program can curb many of those unnecessary expenses.

Productivity Costs

Your office printers are important business machines that get a lot of use. When they're down, that leads to a loss of productivity among your employees. They either have to wait until printers are stocked and working or have to leave the office to get items printed. Both mean they are not working at their main tasks, and that means a loss of money for your business. Keeping productivity high means making sure that the printers are taken care of and that they're always ready to be used.

Necessary Supplies

Part of a managed print program is making sue that the correct supplies are ordered before they are needed and are stocked and ready to be used. The right paper sizes, staples, binding materials, ink and toner all need to be ordered, stocked and maintained. Managed print keeps everything up, running and fully stocked to prevent the downtime that comes from waiting for supplies to be on hand.

Your IT Department

When your IT department has to take on all of the responsibility for the printers, these are new tasks that they have to fit in around all of their other responsibilities, so there are some maintenance tasks that may have to be put off until later. This can lead to downtime for the machines when they run out of ink or paper. The IT department should be concentrating on the computer systems rather than taking on more work ion machines that aren't related.

When you want to get a print management program started, contact us to find out more.