How to Use Print Management Like an Expert

Print management is a service that assesses your current printing practices and advises you on how to cut costs and run a more efficient fleet. Here’s how to be an expert when you use print management.

Disregard Size

Print management is beneficial for small businesses that have three printers as well as companies with ten offices across the country. Size does not determine the amount of money that is wasted through unnecessary printing. Print management will make any printing fleet more efficient, no matter what scale you operate on.

Involve a Print Strategy

Analyzing your current print environment is only the first step of print management. Taking the data and applying it to your office is what counts. A print strategy will clearly define how and when to print and what habits need to be eliminated. These policies can take time to implement and are not always welcomed. Change is uncomfortable but will be beneficial in the long run. Any expert knows that a clear focus will keep team members reaching for a goal.

Understand Your Print Costs

If you are taking advantage of a cost-saving strategy, you should understand where these expenses are being cut. Sometimes areas that edge into the budget are unaccounted for. Most often, print management will discover that an office has been overspending on consumables. Departments may be on varying ordering schedules for ink and paper leading to a backlog of unused materials. By understanding that small expenses add up, you will be able to explain the importance of new print policies.

Be a Champion for the Cause

As mentioned earlier, change is uncomfortable. Your employees may not like having their printing monitored or with limited access. If you are explaining the benefits and increased efficiency, they will be more likely to follow new procedures.

Print management will create a more streamlined print environment while cutting unnecessary expenses. To learn more about implementing this in your office, call us today!