How These Risks Increase Without Print Management

Print management is a service with multiple benefits. These benefits focus on integrating your print fleet into an efficient and streamlined machine, but also help other aspects. Your fleet of printers is subject to risks internally and externally. Print management will reduce both by increasing sustainability and lowering security risks.

Sustainability

Risk: An overuse of electricity. Solution: A streamlined fleet of printers will consume less energy. Instead of continuing to run large projects through an old printer, print management will conduct an assessment that redirects print jobs to printers best suited for the job.

Risk: Wasted consumables. Solution: Print management will work to implement print policies that reduce the amount of paper and ink used. Employees will begin to assess whether they are printing excessively and which tasks they can complete digitally.

Risk: Excessive stock. Solution: An organized ordering schedule can eliminate unneeded products that go to waste. Being on a set schedule increases sustainability and profits.

Security

Risk: Confidential information on the paper tray. Solution: Whether intentional or not, when documents sit on the paper tray unauthorized eyes can see them. This is a simple issue to solve. Part of print management policies includes creating a passcode for users to release print jobs only once they’ve arrived at the printer.

Risk: A discarded printer with sensitive data. Solution: It’s important to remember that your printer acts as a computer due to the hard drive inside. A print management service will remind you when it’s time to replace a printer that you need to have the hard drive wiped or removed from the machine and kept in your possession.

Your organization's ability to handle these risks promptly is pertinent to your business. Let print management help you continue to run a successful company. For more information on managed print services, call us today!