Employees and IT Security: A Needed Partnership

Network security tends to be thought of as the problem of someone else. If the system is up and running, most people aren’t too concerned about its safety. The importance of employees working to keep network security active should not be forgotten. Here are four ways your team can help with IT security.

1. Proper Password Creation

Everyone knows that easily discovered passwords are not intricate enough, but it’s worth a reminder. Go over proper password creation guidelines to make them secure. You should also encourage employees to change their password quarterly.

2. Device Access and Security

A commonly overlooked aspect of security is device access. When employees have confidential data on their devices such as cell phones they need to take extra precautions once leaving the office. Software such as fire walls and data encryption should be present on computers and tablets. When other people besides the authorized user are in possession of the device they should be on a separate account without administrator abilities.

3. Cloud Software

Utilizing cloud software is an easy way to back up data in case of emergencies. If there is ever a natural disaster or if a stolen device, it’s important that files are recoverable. You can also remove sensitive information from hard drives so that it is only accessible from the cloud which is also encrypted and password protected.

4. Basic Security

Lastly, it doesn’t hurt to cover basic security protocols with employees annually. Checking on anti-virus software updates, common links that have turned out to be infected websites, and other topics can be covered.

Training your staff on how to keep your network safe is an important task, but sometimes you are unable to coach them due to time or knowledge limitations. Managed IT services can be the additional support you need whether you own a large or small business. Managed IT works to protect your network in a multitude of ways including education your employees. To learn more about managed IT services and how your business would benefit, contact us today.