It can be challenging to make changes when you have always done things a certain way. In the office, this is the case when it comes to minimizing the use of paper. Technology continues to advance digitally, and it is essential to evolve along with it. Document management stores and archives data in cloud software and is a tool for keeping your business in the digital age.

Starting at the Beginning

One of the easiest ways to sell your employees on a digital storage system is the ease of use. With document management, you can store then retrieve the document with a simple search. Gone are the days of sorting through filing cabinets looking for something that may not have even been returned to its original place. The frustration of lost documents is eliminated with document management as all files are stored digitally in the cloud software. Utilizing the basic components of archiving documents increases its effectiveness.

Quick and Easy

You know that not having to search through a file cabinet saves you time, but did you know you can eliminate clicking through digital file folders as well? Document management search systems allow you to just type the name or type of a folder and access it in a pinch. Some programs even let you search for the contents of a document.

Transparent and Secure

When your files are stored physically in filing cabinets, your ability to monitor access is limited. Document management puts this power in your hands. Each time a record is viewed or edited there is a digital receipt alerting all users to the document changes. This function holds team members accountable and secures files from inappropriate use. It’s a great feature to share with clients to assure them their data is secure.

Document management is necessary for transition your business to a digital landscape. If you are ready to upgrade your system, call us today!