Print management is a service that works for your company to reduce printing to increase profits. Waste is an ongoing issue in many offices and is often costing more than you realize. With print management you can boost savings by following the suggested improvements.
The first step a print management service will take is analyzing your current print infrastructure. They will examine the ratio of employees to devices to see if you’re underutilizing a printer or if a machine is overburdened.
Next, they will perform routine maintenance on your fleet to assess if they’re all working efficiently. When old printers are struggling to print at the needed speed, they take up more energy and drain profits.
The second step for cost savings is to apply print rules that reshape your businesses practices. A review of who is printing and what they are printing will inform your print management service provider of where to create new rules. Print policies can also include passcode implementation so that only authorized users can release print jobs. This can help cut down on accidentally printing.
Print management is not possible unless your whole team is on board. To move away from overprinting you will need to encourage your employees and show them that reducing their paper use is a positive action. Send out monthly reports to help them visualize the paper and ink they’ve saved and how it contributes to a more sustainable office.
Your goal enlisting a print management service is to reduce costs so it only makes sense that you would want to increase those savings as much as possible. By opening your printing fleet to assessment and structuring your print policies to involve and encourage employees, you will be on your way to an enhanced budget.
For more information on print management, contact us today!
2932 E. Pythian Street
Springfield, Missouri 65802
417 S. Schifferdecker Ave.
Joplin, Missouri 64804
10550 S. Hwy. 69
Miami, Oklahoma 74354
1522 Porter Wagoner Blvd
West Plains, Missouri 65775